• Placement of media advertising, coordinate with graphic designer.
• Printing and distribution of color posters.
• Distribution of table “tents” to restaurants.
• Distribution of informational flyers at other fly-ins, aviation and other events
• In-person presentations to California EAA Chapters and other civic and non-profit organizations in local area.
• Development of a school involvement program to tie into aviation education and the fly-in.

Media Coordination

• Writing and distributing on a regular basis press releases to keep fly-in activities in the news.
• Plan and coordinate Media Day event.
• Invite and register media representatives and be their host during the fly-in.

Sponsorship Program --- Our sponsorship program will provide many promotional opportunities for businesses in exchange for goods and services and financial resources for the fly-in. Help is needed for:

• Recruitment of area businesses as sponsors.
• Coordination and delivery of sponsors' entitlements.
• Prepare after-event follow up report to sponsors.

Event Program

• Collect materials and graphics for event program, prepare informational segments and schedules.
• Solicit event program advertisements from local businesses.
• Coordinate graphics layout and printing.

• “Host” one of six educational forum tents by seeing to needs of the speakers and presenters.
• “Host” one of the workshop areas by helping presenters set up and clean up demonstration areas.
• Coordinate, set up and trouble shoot Audio/Visual equipment and small PA systems for each educational forum tent and workshop area.

Youth Education Center, Young Eagles and Kids Day

• Assist presenters, help kids with projects and flight simulators.
• Sign up and schedule kids ages 8 to 17 for Young Eagles aircraft rides.
• Assist in the Young Eagles ride staging area to make operations safe.
• Help plan and organize “Kids Day” activities, talks and tours.
• Coordinate with schools and teachers for class / student participation in “Kids Day”
• Lead on-airport tours for students participating in “Kids Day” (Friday only.)

• Schedule demonstration flight periods, brief participating pilots and coordinate flights with tower operations.

Aircraft Parking and Marshalling
(requires familiarity with aircraft models/types and aircraft movement on an airport and attendance at training session)

• Direct arriving aircraft from runway along taxiways to proper aircraft parking areas.
• Direct aircraft arriving at parking areas to appropriate parking spaces, especially show planes that are parked by type.
• Provide aircraft pushing, wing walking assistance and monitor “no-engine” areas and safety rule observance by pilots and visitors.

Air Race

• Observe and record time of participating aircraft crossing race finish line (Friday only.)

Aircraft Judging

• Using EAA Judging Guidelines, judge aircraft in one of 5 major categories (previous experience required.)
• Judging apprenticeships available for a limited number of participants.

• Set up temporary telephone and electrical distribution lines.
• Coordinate PA system set up and operation.

Tents & Furnishings

• Plan and order tents and furnishings.
• Coordinate delivery, inventory, set up and tear down of tents, tables, chairs, pipe and drape.

Construction

• Construct and paint temporary structures and signs
• Prepare, clean and mark parking, ramp and camping areas.

Signs

• Install sign lettering.
• Set up and install completed signs.

Sanitation

• Plan location of porta potties, coordinate with service company for delivery, servicing and pick up.
• Locate distribution and delivery of trash barrels and dumpsters, arrange trash service pick up.
• Arrange delivery, set up and pick up of portable showers.

• Assist with set up, decorations and clean up for on-site special event dinners and entertainment.
• Coordinate caterers' timely setup.
• Collect tickets at special events.

Award Presentations (Air Race and Judging)

• Set up presentation area and PA system and tear down/put away equipment following presentations.

Movies On The Ramp

• Recruit theater to provide movies and equipment.
• Set up and clean up for daily movie.

• Recruit food vendors, apply for permits and oversee vendor setup and permit compliance.
• Distribute beverages and ice to food vendors and track inventory.
• Keep food court eating areas clean and tidy.

Exhibitor Services

• Assist exhibitors in locating their space and with other last minute needs.
• Check exhibitors in at vehicle gate and direct them to exhibitor display area.
• “Host” authors’ book signing booth, hours as assigned.

The following sales positions require previous experience with cash handling, operation of cash registers and attendance at training sessions:

Admissions and Pilot Registration

• Sell admission tickets, event programs and EAA memberships and renewals.
• Greet arriving show planes, sell admission to pilots and passengers, sell EAA memberships and renewals and register aircraft for judging and underwing camping.

Camping

• Greet and register visitors camping in their RVs or tents, collect and refund camping fees.

Merchandise Sales

• Assist setup/teardown of event merchandise center.
• Roving sales of event programs.
• Sell EAA memberships and renewals.

• Check out/in cash trays, count money and prepare sales accounting report.
• Prepare food vendor sales reports and collect commissions.
• Check sales accounting reports and prepare bank deposits.

Statistical Reporting

• Count and package admissions wristbands, inventory daily unsold wristbands and prepare daily admission report.
• Gather aircraft, special event attendance and other statistical counts and prepare daily report.
• Collect survey information from visitors

• Coordinate and reserve rooms and autos for specially invited guests and assemble arrival packets.
• Greet specially invited guests with their arrival packets, provide directions and other information.

Fly-In Headquarters

• Answer telephones, reception and office duties

Handicap Services

• Set up and close down Handicap Services operations, secure wheel chairs and carts.
• Check out / check in wheel chairs and carts.

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